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Signup Figure - Sign up for a new account

Note

  • Owner's name - This will be the person name that act as contact person for the company.
  • Company name - Your company or institution name.
  • Administrative email address - This will be used in all future contacts with NCheck and also it will be your login name.


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There are two ways of verifying your email.

  1. Click on the verification link provided with the email or copy and paste the link in your web browser.
  2. Copy the verification code and enter it with the email you provided in the registration on this page.

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Using the link provided in the email

Warning!

A sample email we sent for email verification is shown below. Please beware of fraud emails that pretended to be sent from NCheck. We send verification emails only from info@ncheck.net. Please check the sender of the email before proceeding.

Registration confirmation email Figure - Verification email format. It has verification link and code to verify manually.
Manually enter the verification code
Manually enter email verification Figure - Enter the email address you used to sign up and the code sent via email.

Clicking "Verify" button will redirect you to the registration page if the verification got success. Otherwise, it will show an error. please make sure you have entered the email address and verification code correctly and try again. If the problems still persist, please contact NCheck team for more assistance.


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Complete registration Figure - Registration data form.

  1. Password - This should have at least 6 characters. For your safety, we recommend to use a strong password, ie, including uppercaseletters, numbers and non-alphanumeric characters. You can change the password later on Control Panel.
  2. Address, city, postal code, state/province - This should be the postal address of the company. Please include the address components in the correct field.
  3. Country - Select your country from the drop-down list. Please note that, based on the country, country code for the phone number will automatically set.
  4. Phone number, mobile number - You can enter a fixed telephone line number and a mobile number. Both fields are optional. These can be changed later from Control Panel

You have to read and accept our license agreement in order to continue. The license agreement is available here.

If all the required fields are completed, You can see a success message along with your registration details. You can click the Sign In button to login using newly created account.


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Sign in Figure - Sign in to NCheck Cloud.

Sign in

Sign in page is accessible from Sign in button on homepage https://cloud.ncheck.net/login. You can reach this page anytime from login button available on home page top right corner.

On the first time you login to NCheck Cloud, you will be redirected to Dashboard. There will be a message to go to Control Panel because you have no employees in the system. You can go to control panel and add some employees, otherwise, you can go to Control Panel later from the button on top right corner.


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More details on user management section is available on NCheck cloud web user management section.

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More details on creating and managing user groups is available on NCheck cloud web user group management section.

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More details on generating regisytration codes and registering attendance devices is available on NCheck cloud web user management section.

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More details on recording attendance from android device is available on NCheck cloud android attendance recording section.

NCheck Cloud Android

NCheck Clould Android app is the device side application for NCheck Cloud service. NCheck Cloud Android app can be used by employees to mark their attendance and view their attendance history. NCheck Cloud Android application need to be installed on a device and registered with a NCheck Cloud account for recording attendance.


System Requirements

  • 1 GHz or higher ARM processor
  • 1GB or higher memory
  • Android 4.0 or higher
  • Internet connectivity


Installation

NCheck Cloud Android app can be installed from google play store. Install the app from Google Play.

Get it on Google Play

Register device

NCheck Cloud Android app installed on a device can be registered with an existing NCheck Cloud account. If device is not registered, NCheck Cloud notify that the device is not registered and ask user to perform the registration. User can select "Register" option in the application window and perform the device registration. When you select "Register" option, application prompts to enter registration code.


Employee device registration code

Employee device registration code can be used to register a device to used by an individual employee. Usually, employee can install NCheck Cloud Android app in his own Android device and register the device with his employer NCheck Cloud account to record attendance by using his own device.


Group device registration code

Group device registration code can be used to register a device to used by a group of employees. Usually, NCCheckCloud Android app is installed on a company Android device and register the device with company NCheck Cloud account to record attendance of a group of employees in the organization.


Generating device registration codes

Device registration codes can be generated by account administrator using NCheck Cloud Control Panel.


Employee Individual Device

Employee individual device is a NCheck Cloud attendance device used personally by an employee. This device is registered as an employee attendance device.


Profile information

Employee attendance device can be used to access the employee profile information and edit them from "Profile" menu item.

See information Edit Figure - Change profile information from android client.

View Attendance history

Employee attendance device can be used to access the employee attendance history from the menu.

View attendance history Figure - View attendance history from android client.

View work hours summary report

Employee attendance device can be used to see work hours summary report from the menu.

Attendance summary Figure - View work hours summary from android client.

Employee Group Device

Employee group device is a NCheck Cloud attendance device registered to use by a group of employees.


Record Attendance

Employee group attendance device is ready to capture a face immediately after launching the application. An Employee can look at the camera and press capture button to capture face image and send for face identification within the registered group. If face is identified, attendance event is recorded.

Check-in Check-out Figure - Check-in and Check-out from android client.

Sign in to NCheck Cloud Android Application

Company account administrator and employees can sign in to NCheck cloud to perform extended activities. For employee signing in, the employee should have a registered email address as user name and a password.

Signed in employees can perform following actions

  • View/Edit employee profile
  • View employee event history
  • View employee attendance summary report

Administrators can perform following actions after signed in from NCheck Android application

  • Manage employees
  • Manage Groups
  • Manage Shifts
  • Manage attendance records
  • Generate Admin reports
  • View/Edit administrator profile
  • View employee event history (if registered as an employee)
  • View employee attendance summary report (if registered as an employee)

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(Referred as Dashboard in this documentation)

Dashboard is the place where system administrator can see the current status of the system. When an admin user login to the system, after successful login the page will be redirected to dashboard by default.

Statisctics shown in dashboard Figure - Statisctics shown in dashboard.

The summary also include the last active user details. The most recent event of the user will displayed in the "Recent Users" table.

Recent user list in dashboard Figure - Recent active users in dashboard.

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Administrator's Control Panel

Administrator control panel has full control over a NCheck Cloud account, So it's recommended that only an authorized person/s will manage and access the account. NCheck Control panel provide following features:

  • Update company information
  • User management
  • User group management
  • Shift management
  • Device management
  • Event log
  • Reports
  • Settings
  • Subscription
User's Control Panel

Any general user can access the control panel if he/she provided an email in their account. If not, contact your administrator and ask to add your email address to your NCheck profile. Then NCheck cloud will send you a temporary password to your email. Use that password and email address to login to your account. You can change the password later at login page. A user can perform these tasks at their control panel.

  • Update account information and profile picture.
  • View attendance events.
  • View work hour reports and export them as PDF, CSV file.

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All employees are listed in the table in employee management page. The selected employee information is displayed on right side/bottom information box.

Employee list Figure - Employee list in admin home user management tab.

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Add employee dialog Figure - Adding new employee to system.

Note

The Employee Code field is a required field. If your company/institution does not use some kind of code to identify employees uniquely, you can just add some random numbers/text there. The "Generate" button in the employee code field will do this for you.


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You can select the area for the profile picture by selecting the square-shaped selector.

Crop the profile picture Figure - Crop the profile picture before upload.

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Select "Biometrics" button from quick view panel. It will open the face thumbnail list. There you can add new faces and delete existing faces. There are two ways of adding faces.

  1. Browse and select a locally stored image
  2. Add faces from unidentified images in the history
Update face images Figure - Add or update biometric data.
Browse and select a locally stored image

Click "Browse" to select a face image from your file system. Selecting an image will automatically upload and show the enrollment ststus (Success or Failed).

Add faces from unidentified images in the history

Click "Enroll from history". It will show an image list with unidentified faces. Select the relevent user's faces and click "Enroll". It will update the user's faces list. Selecting multiple images from the list is also supported.


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Information

To delete an employee with attendance records permanantly from the system, all the attendance records related to the employee should be removed manually. This can be done in Event log section.


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User groups are needed to assign shifts. One shift can have one or more user groups attached to it.

Update face images Figure - Add or update biometric data.

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Showing attached users to the selected user group. Figure - Showing attached users to the selected user group.
Add users to a selected user group Figure - Add users to a selected user group.

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Information

To create a shift, you need to have at least one employee group that include some users. Then, after creating a new shift, you can assign that user group to the shift.

An employee can be in different working shifts. In that case, you need to include that employee into different user groups, then, that employee can be added to several shifts.


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Add new Shift Figure - Add new Shift.


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Change weekly schedule for the selected shift. Figure - Change weekly schedule for the selected shift.

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  • Change device description
  • Block device
  • Unregister device

Change device description

Select device to be changed, select edit option, change the description and submit the form to change the device description.


Block device

Select device to be blocked or unblocked, select Block/Unblock option to block or unblock a device.


Unregister device

Select device to be unregister from the server side and select "Unregister" option to unregister the device from the registered user or group. Unregistering will only delete the device, if there is not associated events from the particular device.


Manage Events

Eventlog section operations are described with following figure:

Eventlog tab Figure - Eventlog tab.
  1. Calendar - Selecting a particular day can be done from the calendar control. Selected day will highlight in light blue color and Today will highlight in light brown color. Calendar also show the event log status for a selected day. If there's no error events, it will show "OK" in green color, and if there's some error events, It will show in red color with error events count.
  2. Eventlog operations - Buttons for basic eventlog management features - Add new event, Edit existing event and deleting an event.
  3. Eventlog filters - Events can be filtered by shift, user group and user name. Show only error events checkbox will show events with errors. Valid events will be hidden.
  4. Filter information - Applied filter information, selected date and "Clear filter" option and "Select Today" option available here.
  5. Selected event information - Showing the event status, user name, time and event location (if available) for the selected event.
  6. Refresh - Refresh event log, so latest events will be visible.

Administrator can perform following operation in the event management page. These options are provided for administrator to correct employee attendance issues.

  • Add new event
  • Edit an event
  • Delete an event

Add new event

Select "Add" option, type some letters of the employee's name that the event needs to add. It will popup some suggestions. Select the required employee name to fill the user name field. Select the shift, set the event type, date and time. The browser's time zone is selected by default. You can add some description for the event. Description field is optional. When done, click "Add" to add the event.

Add new Event. Figure - Add new Event.

Edit an event

Select event to be changed, select "Edit" option, change event details in the edit events form and submit to change the event details.


Delete an event

Select event to be deleted and select "Delete" option to delete the event. Accept the change from the confirmation dialog. It will delete the event.


Reports

Exporting reports as PDF or CSV

For all 3 types of reports, exporting the data is supported. Export buttonYou can either select visible data on the table or all data according to applied filters. To export data, select the green dropdown button at top right corner.

Showing and hiding columns

In the report tables, top right corner there's a button with three horizontal bars. Export grod buttonIt will reveal a menu that allowing showing and hiding visible columns.


User Details

Shows the employee information in the table. Employee information list can be filtered by user groups. When "All user groups" selected, all employees are visible. When some user group is selected, employees in that particular user group will be displayed.


Event details

Shows all events in a given date range. Set "Start date" and "End date" will ask you to reload the data in the table. When you click "Reload", event details for selected date range will be visible.

Event details also can be filtered by user group. When "All user groups" option is selected on user group box, all employee events will be visible. To see data for a particular user group, select that user group and click "Reload" on the table to load new data.

Show event details report Figure - Show event details report.
  1. Select report - This option allows to change between "User details", "Event details" and "Total work hours" reports.
  2. Date range - Select date range to view events. Click reload to see data.
  3. User groups filter - Show event details for a particular user group, "All user groups" will show all events.
  4. User name filter - Filter data by typing an employee name
  5. Export - Export data as PDF or CSV format.
  6. Reload - When the date range is changed, this button will appear. Click this button to view updated data after setting date range.

Toal work hours

Shows total work hours by employee in the selected time range. Work hour report is calculated in 3 ways.

  1. Daily
  2. Weekly
  3. Monthly

For a selected date range, choosing any of above option will show work hours calculated on different basis. All reports can be filtered using user groups and shifts. For "All user groups" and "All shifts" options, all employee data will be shown.

Show work hours report Figure - Show work hours report.
  1. Select report - This option allows to change between "User details", "Event details" and "Total work hours" reports.
  2. Work hour calculation strategy - Change the work hour calculation on daily, weekly or monthly basis.
  3. Schedule export report - The selected report will be emailed to the recepients on daily, weekly or monthly basis.
  4. User name filter - Filter data by typing an employee name
  5. Export - Export data as PDF or CSV format.
  6. Date range - Select date range to view work hours. Click "reload" to see data.
  7. Shifts filter - Filter the data by selected Shift.
  8. User groups filter - Filter the data by selected User group.
  9. Work hours table - Show work hours for selected date range and according to filters. Total work hours will be shown in the last column.

Settings

Settings page provide options to change the NCheck Cloud account settings.

NCheck cloud settings Figure - NCheck cloud settings.
  1. Day start time - Time to start working/office hours. For a working day, work hour calculation will start from this time.
  2. Week start date - Day to start the week - Default is Monday.
  3. Maonth start date - Start day for a payroll month - Default is 1st.
  4. Date format - Date format to be shown on reports and all other tables. This will be applied for all users.
  5. Time format - Time format to be shown on reports and all other tables. This will be applied for all users.
  6. Dashboard refresh interval - How frequently the dashboard data should be refreshed - Default is 2 minutes.
  7. Show meridian in time - Weather to show AM/PM with the time. Default is false (Not checked the checkbox)
  8. Reset settings - Reset all settings to default values.

Contact

You can contact NCheck team regarding issues and questions you have. Please send an email to support@ncheck.net with your query. Alternatively, you can use this form to contact us.

Copyright

Copyright © {{prod['copy_year']}} Neurotechnology Lab