NCheck Bio Attendance administration and configuration application is NCheck Bio Attendance control panel application. This is a web-based application can be accessed using popular web browsers using following URL.
Port – Service port configured on the server. Default port is 8443.
Standalone
Simple administration functions are provided in build with NCheck Bio Attendance Standard client application.
NCheck Bio Attendance control panel launcher application with extended data capture capabilities are available with the NCheck Bio Attendance Server and NCheck Bio Attendance Standard client installations. This application can be launched from
Table 16 Launch NCheck Bio Attendance control panel from server and clients¶
Server
Right click on the NCheck Bio Attendance server tray application icon
Figure 55 NCheck Bio Attendance Windows Standard client main menu¶
Figure 56 NCheck Bio Attendance Android Standard client main menu¶
Note
NCheck Bio Attendance server interface will work with recent versions of Mozilla Firefox, Google Chrome, Microsoft Edge, Opera and most common web browsers. It does not work with Internet Explorer browser.
Once the NCheck Bio Attendance control panel sign in is triggered in on-premises mode, you may see browser warning as shown in Figure 57 because it fails to validate the SSL certificate with trusted certificate authority. To prevent this warning
Figure 57 Browser warning without SSL certificate¶
You may use browser option to skip and proceed to the site.
Once the warning has resolved as mentioned above, user will be asked to login to NCheck Bio Attendance control panel as shown in Figure 58 .
Figure 58 NCheck Bio Attendance control panel sign in¶
Username
Password.
Login button
After successful login in, you will be landed in the NCheck Bio Attendance Control Panel Dashboard. The possible error messages after select login button are shown in Table 17
Sign up link
This is available only on NCheck Bio Attendance Cloud. It loads the signup page for subscribing to NCheck Bio Attendance Cloud.
Forget password link
The forgot password view appears as shown in Figure 59 .
Email address
Security check for human
Continuer button
Password reset email will be sent to the email address if that is specified to a user in NCheck Bio Attendance. In on-premises mode Administrator allows to reset user password as mentioned in Change password section. The error message could be appeared as shown in Table 18
Note
For NCheck Bio Attendance on-premises server, the default admin username and password are “admin”.
Table 17 Error messages of web control panel sign-in¶
Could not find the user associated with {email address} email address.
After signing in, those who have administrator privileges will be landed in the NCheck Bio Attendance Control Panel Dashboard. If the initial required data is not set up, it will be notified to perform the initial setting up. Once the initial setting up has done, users will be able to access the NCheck Bio Attendance control panel as assigned roles mentioned in Web Control Panel Roles section.
Current role of the control panel logged in user is shown in the login options. It can be
Account administrator
Account administrator is the owner of the account. He has full authority and can perform all administrative operations.
Administrator
System users can also be assigned administrative privileges. These administrators can do all the admin operations except subscription management and account detail editing.
Admin Auditor
Admin auditor can access all control panel data like administrator. But cannot change and save them.
Group Administrator
Group administrator is an Administrator who can manage an assigned group of users.
Group admin auditor
Group admin is also can access all the data which can accessed by a group administrator. But cannot change and save
Standard user
NCheck Bio Attendance Control Panel provides self service functions for standard users.
Figure 62 NCheck Bio Attendance sign in user account view¶
Profile picture of the account
Sign in username
Current role
One user can have different roles. Roles can be changed from the Login options . Depend on the current role, NCheck Bio Attendance Control panel operations can be changed.
For normal users, it will show his/her details.
If you are an account administrator, you will get the account details. For other administrators cannot access account details.
Profile picture
Browse button
Select the profile picture from the local file system.
Reset to default profile picture
Rest the profile picture to the NCheck Bio Attendance default profile picture as shown in Figure 510
NCheck Bio Attendance web Control Panel Menu is used to access main functions of control panel. Control panel provides following functions through the menu.
The dashboard provides a graphical summary of the customer account activities of the NCheck Bio Attendance account. Customer account administrator and users marked as administrators can access the Dashboard. Summary includes
All employee leaves and holidays for the current month are shown.
Figure 77 Laves and holidays summary view of the Dashboard¶
Current month
Number of leaves for the day
Current date
Holiday
Recurring holiday
The holidays appears in recurring (weekly, monthly or annually) identified as recurring holiday
Mouse hover on each date in the calendar will show a summary of available holidays and leaves as mentioned in Leaves and holidays summery view section.
The username to allow to login users to the NCheck Bio Attendance control panel. Select User email address as username option to use the email address as the username.
Admin right as Employee (Standard user), Admin or Admin auditor as mentioned in Web Control Panel Roles section.
Address line 1
Address line 2
City
Country
State
Zip code
Telephone
Primary user group
Select the primary user group user belongs if the user is available in several user groups. Refer Manage user Groups section for more details.
Add button
The add button will be disabled if the mandatory data fields are empty or Validation errors exits. Refer Table 23 for all error messages could be appeared.
Face images failed to identify user when recording the attendances are known as unidentified images. User can select the user profile image from these unidentified images.
Figure 88 Select profile picture form unidentified image view¶
Date filter
Retrieve unidentified images between selected date range
This option allows to generate registration token to register the device for the selected person. Once select the button, the Client registering view will be appeared.
After assigning a username as mentioned in Add/Edit users section, the password can be changed. Password must be consisted with one digit and 6 characters.
The face, fingerprint, and iris images, unable to identify the user while recording attendances, are kept in NCheck Bio Attendance server. These biometric images can be used to enroll users.
In the Select from history window,
Biometrics can be enrolled through the NCheck Bio Attendance client applications such as NCheck Bio Attendance Lite for Windows and Android and NCheck Bio Attendance Standard for Windows and Android. To capture
Figure 101 Menu for capture biometrics from client applications¶
Select biometric capture type form the list
Capture face
Capture fingerprint
Capture iris
Capture the selected biometric when the capture view is appeared as mentioned in
Select capture button to capture face image in lite client. In Windows Standard, select capture button when the user has prepared to capture the face.
Camera name
Captured face list
Windows clients allows to capture multiple face images before upload. Android clients allows to capture a single image before upload.
Cancel button (Windows clients only)
Continue button
In windows clients, select continue button to upload captured face list to the server. In Android client captured image will automatically uploading to the server.
Figure 104 Windows standard client face capture view¶
Android Standard client
Figure 105 Menu of Android standard client face capture view¶
Figure 106 Android standard client face capture view¶
Camera preview
Face rectangle (Standard client only)
Capture button
Select capture button to capture face image in lite client. In Windows Standard, select capture button when the user has prepared to capture the face.
Camera name
Captured face list
Windows clients allows to capture multiple face images before upload. Android clients allows to capture a single image before upload.
Cancel button (Windows clients only)
Continue button
In windows clients, select continue button to upload captured face list to the server. In Android client captured image will automatically uploading to the server.
Menu of Android standard client face capture view as shown in Figure 105
Table 33 Fingerprint enroll views for standard clients¶
Standard client
Windows
Figure 107 Windows standard client fingerprint capture view¶
Android
Figure 108 Android standard client fingerprint capture view¶
Fingerprint scanner name (Windows standard client only)
Fingerprint scanner status
Android Standard client is Showing “Fingerprint capturing” message if the scanner is available. Otherwise “Fingerprint reader not available”
Windows standard client is showing finger print icon as shown in Figure 107 if the fingerprint scanner is available. Otherwise “Unable to detect the fingerprint scanner. Please verify the finger scanner is connected and functioning correctly.”.
Captured fingerprint images list
Windows standard client allows to capture multiple fingerprint images. Android standard client allows to capture only single fingerprint image before upload.
Cancel button (Windows client only)
Continue button
In Windows standard client, select continue button to upload captured fingerprint images. Android standard client will upload the fingerprint image automatically once it captured successfully.
This view is showing the number of leaves user has taken and number of remaining leaves from each Leave type. Also, user leaved entitlement can be updated.
Administrator and user group administrators allow managing users as user groups. All user group is the default user group including all users and it is accessible for administrator only. In the user group management dialogue.
Figure 118 User group management view of web control panel¶
Add button will be disabled If the mandatory fields are empty or Validation errors exists. Refer Table 35 for more details of error massagers could be occurred.
Administrator/user group administrator allows to limit the number of employees/users of the user group in the premises. To limit users, enable this setting and add the number of allowed users. The users who are entitle to the user group as the primary user group will be count when check-in to the premises. If the check-in count is greater than the maximum occupancy for group premises, the check-ins will be restricted. Refer Add/Edit users section to change the primary user group of the users.
Shift defines the work time and by means of start of the shift and end of the shift. Users can check in after the start of the shift and check out at the end of the shift.
Allowed time for check in and check out can be also configured. Allowed check in time can be configured by means of check in start and check in end. Similarly Allowed check out time also can be configured by means of check out start and check out end.
Figure 131 Check-in and check-out events recording in the shift¶
Default shift is a system defined shift which will be used for attendance tracking if there is no scheduled shift.
Shifts can be managed from the shift management view as shown below.
Add button will be disabled if the mandatory fields are empty or Validation errors exists. Refer Table 37 for more details about error messages could be occurred.
Number of hours restrict check-ins before shift start. The default value is Minimum (Shift end -24 hours, Shift start). Check-in start hours could be between shift start and (shift start -24 hours).
Check-in end
Number of hours restrict check-in after shift start. The default value is shift end. Check-in end could be between shift end and 7 days.
Number of hours restrict check-out before the shift end. The default value equals to shift start. Check-out start restriction could be a value between (shift start.- 24 hours) and 7 days.
Check-out end
Number of hours restrict check-out after the shift end. The default value is minimum (shift start + 24 hours, shift end). Check-out end restriction could be a value between 0 hours and 7 days.
How many weeks the roster should span - Default is 1 week. Maximum 4 weeks.
Start date of the roster
You may select any day, but the starting day will be Monday of the selected day’s week by default.
End of repetition
If no end date specified, the roster will iterate infinitely. If you specified the end date, the roster would end on the specified date and thereafter you will not be able to add roster items to it.
Continue button
Continue button will be disabled if the mandatory fields are disabled or Validation errors exists. Refer Table 38 for more details about error messages could be occurred.
Assign additional employees to the roster item in addition to the primary users/user groups. This is not mandatory. For example, in a hospital doctor may require support from additional nurse.
The roster item view is available as 2 views as follows. It can be switched using “Switch view” button as shown in Roster item management view section.
This is the default roster item view. The classic view is showing roster items for all users/user groups in each date. The classic view is shown below.
Holiday view is appearing if there is a holiday for the date. All the roster items in a holiday are showing in colored background. Refer Roster item view of simple roster items view section for more details.
Figure 159 Roster item view of simple roster items view¶
Shift name
Shift start and end time.
Leave or holiday status
If the employee is on-leave, “On-leave” status will appear with colored background. If the roster item date is a holiday, Holiday description will appear as a status with colored background.
To edit the specific roster item, click on the roster item and roster item edit dialog will be appeared as mentioned in Add/edit roster item section.
Leaves and holiday management of NCheck Bio Attendance web control panel allows to manage all user leaves and holidays. The Leaves and holiday management view as follows.
Edit leave details such as leave approved duration, leave type etc.
Once a user submits a leave request, the approval status must be changed as approved or rejected. When user submit a leave request administrator will be get notified as below.
Calendar view allow user to select the specific date from the selected month and it also represents details of the leaves and holidays across the selected month as showing below.
Figure 172 Calendar view of the Leaves and holiday mangement¶
Device management page allows managing all NCheck Bio Attendance client devices and API registered with the NCheck Bio Attendance NCheck Bio Attendance server.
Figure 178 Device management view of web control panel¶
Authentication mode can be applied to authenticate user to identify or verify user.
Available authentication modes are,
Identification
User biometric data such as face, fingerprint and iris are comparing against the database with previously collected biometric samples depending on the Recognition threshold . If the matching score is greater than the Recognition threshold value, user is considered as identified. Therefore, this mode may demand large processing time.
Verification
The verification mode can be applied with a user id peripheral and a biometric peripheral to verify the user against the previously collected biometric sample. To get verified, matching score should be greater than Verification threshold .
As mentioned in Authentication mode section, if the verification mode is selected, the verification order can be set as either the “id first” to enter the user id(employee code, barcode, RFID) first or the “Biometric first” to capture the biometric first.
System can be configured to run external programs (either from external executable or API) during user identification. For example, an automatic door opening program can be executed upon successful user identification.
This view allows us to add new external executable or edit existing external executable.
API URL or absolute path for the external executable
Trigger on
Trigger the external executable on,
Check-ins
Check-outs
Any events
Unidentified events
Parameters
Following parameters with values can be passed to the URL or executable. Other parameters can be introduced to the system according to the customer request.
Event (EVENT)
Event type as CHECKIN, CHECKOUT or UNIDENTIFIED.
Sequence id (SEQUENCE_ID)
Id of the event.
Time stamp (TIMESTAMP)
Date and time of the event.
User reference (USER_REF)
Employee code of the user.
Username (USER_NAME)
First name and last name of the user event recorded.
Shift code (SHIFT_CODE)
Shift code of the NCheck Bio Attendance Standard clients. In the standalone mode shift code is DEFAULT.
Location (LOCATION)
Longitude and latitude of the event geo location. example: {Longitude, latitude}
User status (USER STATUS)
User is blocked or not. Pass 0 if the user has blocked otherwise 1.
NCheck Bio Attendance server has given the API access to access user, biometric, event data across given user group to use in third party applications.
Figure 193 Device management API credentials view¶
Selected user group
The default is All user group.
Description
API access
Assign permission to use API.
Read only (Auditor)
Assigned user group allows only to retrieve data from the API.
Read-Writer (Admin)
Assigned user group has permission to retrieve and alter data.
Create button
Create button will be enabled if the API description has added. After create API, user name and password which is required for API access will appear as shown in Figure 5127. For more details refer API Documentation section.
When an employee Check-in or Check-out not in the same date as the event date, (E.g. Working overtime or Shift spans for two days) shift date should be specified. Otherwise the event will belong to current day’s shift.
Location
The coordinates(Latitude and longitude)of the event location.
Description
Add event button
Add event button will be disabled if the user of the event has not been selected. Table 43 is showing the error messages could be appeared when add events.
Add button will be disabled if no biometric image will be selected from the list. Add event log view will be shown to give details of user after select the add button.
The event map is showing the location of user’s recent event for the selected date. All checkout events are shown in red color and check-in events are shown in green color. Selected event will be shown in yellow color.
To configure google maps obtain a google map API key as mentioned here.
If you can see “For development purposes only” water mark on the event log map once you have configured with Google map, you have to make sure that.
Billing has not been enabled on your account.
The provided billing method is invalid (for example an expired credit card).
API access daily limit has been reached
To remove the watermark, you need to log in to Google cloud services console (https://console.cloud.google.com/project/_/billing/enable) and check the status of particular project created for Map API access.
If the API key is correctly provided, you should see Google maps loaded properly. If it’s still showing some error on top as follows, you need to check whether the API key is correct.
Figure 209 Eventlog map view for invalid google map API key¶
Once user completed the events for the day, approval status will be none if the overtime hours exist. Administrator will mark the overtime as approved or rejected.
The Total work hours report provides work hours details for a selected date range. That details can be calculated by daily, weekly, monthly basis. The important parameters are
Arrival and departure report contain all arrival, departure, and absentee data. It also includes information about Roster items, Additional staff adding, Replacements, Holidays and Leaves for all employees. Using this report, you can track, • Shift details for the employee (Shift name, start and end time)
Before export report, make sure to hide columns from the report view those are not needed in the exported report. This can be done using the table menu as mentioned in Table menu section. Report can be exported as follows
Email server can be configured with NCheck Bio Attendance On-premises server to receive notifications such as change login details, share device registration token, schedule reports.
SMTP server to manage emails. For custom SMTP servers, a host name should be provided. For other mail service providers, host name as follows by default.
Gmail: smtp.gmail.com
Outlook mail: smtp-mail.outlook.com
Yahoo mail: smtp.mail.yahoo.com
Port
SMTP Server port for custom SMTP servers. The default port is 587. For other mail service providers, port as follows by default.
Enable SSL2 or TLS configuration for custom SMTP servers to ensure the safety and security of the emails. For other mail service providers, by default encryption as follows by default.
Gmail: SSL
Outlook mail: TLS
Yahoo mail: TLS
Authentication
Enable disable authentication for custom SMTP servers. For other mail servers, authentication is enabled by default.
Username
The Username of the host. This is also the sending email address for all email notifications.
Password
The password of the host server
Note
If you are using 2-step verification for Gmail, Outlook mail or Yahoo mail, you need to generate an app password to configure the mail sending.
Sender should be configured for custom SMTP servers to display the sender details of the receiving emails in the email client.
There are two formats can be used for sender
Delete a person with all related data from the system. Before deleting, this will allow to export all user data as CSV files in a password protected zip file. This export data can be used to restore deleted person again.
Select start button to get the delectable persons list as below.
Permanently delete user and export data dialog will be shown as below if request permanently delete for selected person.
Figure 243 Permanently delete user and export data dialog¶
Deleting person details
Check this option to download person details as csv files in password protected zip file. Once the data download complete, it will ask to confirmation to delete person permanently. If data download is not required, uncheck this option and confirm to delete the person.
This feature is not available for NCheck Bio Attendance Cloud server
Re-extract user’s biometric templates from biometric engine and re-enroll. When install new version of NCheck Bio Attendance server, it may require to re-enroll templates to the system. In such case NCheck Bio Attendance team will notify to use this feature to re-enrollment. Re-enroll template view is showing below.
This feature is not available for NCheck Bio Attendance Cloud server.
Re-enorll template is a long running task depending on the number of biometric templates templates to re-enroll. But your are allowed to work as it runs on the backround. You will be asked a confirmation dialog before proceed as shown in the Figure.
Re-enrollment job stats as in-progress, completed, failed, or cancelled.
Job type
Refresh
Cancel jobs/Show report button
Cancel job button appears to cancel the job is in-progress. The show report button appears for a job failed, completed, or cancelled. Refer Re-enrollment report section for more details.
This feature is not available for NCheck Bio Attendance Cloud server.
In large organizations, people may have similar biometric images due to the similar face, finger and iris (For example twins may have similar face biometrics), issues in the enrolling templates such as lighting issues in face images, blurry images etc. This will be caused to match with wrong person when recording attendance. This is known as false matching.
NCheck Bio Attendance is considered person as identified if identification score for a biometric image and person biometric data is equal or greater than Recognition threshold . If there are multiple people matching, it will show as false matching. When enroll template, if it is finding a matching, it will report as duplicate matching. Refer Change biometrics for more information.
De-duplicate template option can be used to find false matching in case of someone change Recognition threshold setting from Biometric setting list . De-duplicate template view is showing below.
De-duplicate is a long running task depending on the number of biometric templates templates to re-enroll. But your are allowed to work as it runs on the backround. You will be asked a confirmation dialog before proceed as shown in ther figure.
Figure 252 Confirmation message prior to start de-duplicate job¶
Once select OK button from the confirmation dialog, it will show the current progress of the de-duplicate job as below.
Re-enrollment job stats as in-progress, completed, failed, or cancelled.
Job type
Refresh
Cancel job/show report button
Cancel job button appears to cancel the job is in-progress. Show report button appears for job failed, completed, or cancelled. Refer De-duplicate template job report section for more details.
Recognition threshold used to compare biometric data matching scores. If any biometric data matching score greater than Recognition threshold , it will report as false match.
Report table view
Report table contains following data.
Employee code
False matching details
This column shows the false matching for each biometric data of the person in following format.
Matching score
image ID
Employee code of the false matching person/image id of the false matching biometric image
NCheck Bio Attendance Server keeps daily event logs of each user in the database and its causes to grow the database size with the time. The delete old event logs feature can be used to manage unwanted event logs details in the database as follows.
Start date
The date when the event logs deletion start. There are two options,
From the beginning
Delete event logs from the beginning of the events.
Start from
Specify the date when the event logs deletion start.
End date
The date when the event deletion stops.
Shift
Delete the event logs assigned to the specified shift.
Delete
Image only
Delete event images without deleting the event.
Event log with image
Delete both event and event image.
Delete button
Delete event logs which satisfies all filters specified.
Administrator operation logs in the NCheck Bio Attendance On-premises server control panel such as login, logout, add event logs, modify event logs, delete event logs, add person, modify person, delete person can be seen from this feature.
NCheck Bio Attendance Internet license(s) ca be purchased in order to use with NCheck Bio Attendance standard clients devices. Administrator allows to change Maximum number of licenses. The amount will be calculated to the maximum License count.
Neurotechnology company logo and contact information
Draft view of the bill
Proceed button
Once you select procced button you will be directed to the detailed receipt. Refer Proceed for payments section for more details. Before proceeding make sure that you have not pay the bill before. Because it will take time to update billings after completed the payments.
Once select the proceed button, user will be directed to the detailed bill shown as Figure 275 .
Once select the Pay bill button, user will be asked a confirmation message as shown Figure 274 before proceed to the PayPal payment gateway.
After select subscribe and schedule button, user will be asked a confirmation messages as shown in Figure 276 . Select OK button to procced PayPal to subscribe the monthly payments.
NCheck Bio Attendance will not save your PayPal username and password. Do not close the browser tab until you redirecting to NCheck Bio Attendance after payment completed in PayPal.
NCheck Bio Attendance Cloud/On-premises server control panel for user allows reviewing user specific data for each user. Following operations are available for users
Update button will be disabled if the mandatory fields are empty or Validation errors exist. Table 52 is showing error messages could be occurred on updating user details.
Leave with the leave type. The leave type, request note and approval note will be displayed instead of the shist, start, end, worked hours and total columns.
The Total work hours report provides work hours details for a selected date range. Those details can be calculated on a daily, weekly, monthly basis. The important parameters are,
Show time ranges in Hours format or Hours and minutes format or hours, minutes and seconds format. Report calculation strategy is not available for Event detail report of user service portal .
Before record attendances in NCheck Bio Attendance Clients for Windows, Android and IOS applications, applications should be registered with a user or user group in the NCheck Bio Attendance server using a registration code. The registration window as follow.
Device registration code
Copy to clipboard
Copy device registration code to clipboard
Device registration code as a QR code
Scan QR code from the client device.
Remove button
Remove current registration code to regenerate new code.
Email button
Email registration code to user/user group. Table 53 is showing the possible error messages when email registration token.
Link to download NCheck Bio Attendance clients for Android, IOS and Windows
Location restrictions can be applied for selected user/user group in order to bound check-in/checkout events to area.
Location restrictions view as follows,
Number of location restrictions applied for user/user group
Location restrictions table
Add new button
Add location restriction. Refer section for more details.
Check this option to allow user to bypass the location restriction as mentioned in section
Update button
Update button will be disabled if the mandatory fields are empty or Validation errors exit. Table 54 showing error messages could be appeared when updating location restrictions.
Cancel button
Table 54 Error messages of add new location restrictions¶
Error code
Error message
3011
Only 5 decimal places are allowed in latitude and longitude values.
Deleted or applied location restrictions can be chosen in this view. Selected location restriction is allowed to edit in the location restriction form.
Add from location history
Users event locations can be selected as location restriction in this view. Selected location restriction is allowed to edit in the location restriction form.
Check this option to allow user to bypass the location restriction as mentioned in section
Update button
Update button will be disabled if the mandatory fields are empty or Validation errors exit. Table 55 shows error messages could be appeared when updating location restrictions
Cancel button
Table 55 Error messages of add new location restriction¶
Error code
Error message
3011
Only 5 decimal places are allowed in latitude and longitude values.
NCheck Bio Attendance user information can be export as a zip file with selected information. The zip file hierarchy as showing in Figure 320 . User biometric data is not allowed to export
NCheck Bio Attendance allows to import all user information as zip file in the hierarchy as shown in Figure 320 . In addition to that it can import user information in CSV files.
Note
All exporting information is encrypting using AES 256 encryption method with given password to enhance the security of the exported information. Windows default zip extractor is not supporting to extract exported zip file. You must use third party tool which supported AES 256 encryption method to extract exported zip file.
Figure 320 Import/Export zip file folder hierarchy¶
Note
Thumbnail and biometric cannot be exported.
Modality
Face
Finger
Iris
Data-id
Unique ID to add multiple biometric data in single modality
Following restrictions/limitations have been applied to import export data
Folders and images should follow the exact naming convention.
There can be only one image for customer profile in path ‘Thumbnail/Customer/’.
For each person, there can be only one profile image in path ‘Thumbnail/Person/’.
For each user group, there can be only one profile image in path ‘Thumbnail/UserGroup/’.
Customer profile image should contain the customer name and each person or group profile image should contain the relevant employee code or group code.
Biometric images should be included in the path ‘Biometric/Image’ and templates should be included in the path ‘Biometric/Template’.
Biometric image/template file name should be in ‘<employeecode>_<modality>_<dataid>’ format.
Images can be in jpg or png format. Providing the extension is not mandatory.
Other import data files (CSV files) can also be included in the same zip file. All date time should be MM/dd/yyyy h:mm: ss a format and date format should be MM/dd/yyyy format.
The file naming conventions is mandatory when importing files.
User thumbnails can be imported as jpg, png format in a zip file according to the file structure as showen in Import and Export information section. Unlike other information administrator are feels free to import all user thumbnails with any other file import.
Select this check box to enter the password if the file is encrypted.
File password
Enter the encrypted password
Execute button
Execute button will be disabled if the mandatory fields are empty or Validation errors exist. Table 57 is showing error message could appeared when import files.
The password must have at least 6 character and one digit/
Confirm password
Execute button
Execute button will be disabled if the mandatory fields are empty or Validation errors exist. Table 58 is showing the error message could appeared on import files.
Depending on the organization requirement such as handle the workload, manage absentees, additional employee(s) can be added to a specific roster item as mentioned in Add/edit roster item section. This parameter shows number of additional user(s)/employee(s) replaced for the user/employee in such cases.
Table paging options allowed to prevent retrieving and loading large number of data to the table at once. These options are important to handle large data within the system without affecting the performance of the system.
Number of hours restrict check-ins before shift start. The default value is Minimum (Default shift end -24 hours, Default shift start). Check-in start hours could be between shift start and (Default shift start -24 hours).
Check-in end
Number of hours restrict check-in after default shift start. The default value is default shift end. Check-in end could be between default shift end and 7 days.
Number of hours restrict check-out before the shift end. The default value equals to shift start. Check-out start restriction could be a value between (shift start.- 24 hours) and 7 days.
Check-out end
Number of hours restrict check-out after the shift end. The default value is minimum (shift start + 24 hours, shift end). Check-out end restriction could be a value between 0 hours and 7 days.
When this setting is applied, administrator gets email or control panel notification if a user who are on restricted (leave policy) leave tries to check-in.
Number of maximum unidentified event logs to keep in the system. Older event logs will be deleted if the maximum event log count is exceeded. Set -1 to disable this setting.
In NCheck Bio Attendance on-premises server, If the email sent to your inbox does not show images properly. You can keep those images in a publicly accessible location and specify URL for those images here. To refer default resource as “https://<server ip>:<port>/resources/ncheck.image?resource_name”.
In NCheck Bio Attendance cloud, enable this setting to activate Standard clients with the cloud subscription if there are available licenses as mentioned in License statics section of the Subscription..
Enable to record attendance in NCheck Bio Attendance Standard clients when the internet service is not available. This setting has been disabled by default.
Enabling this setting, user able to manually record the event (Standard clients) or record the event as either check-in or check-out.
Following capture start modes can be select once the manual capture start enabled.
Check-in check-out selection
Once this setting has selected, user able to manually select the event type as check-in or check-out.
Select start button
Standard clients capture face automatically once the face is detected. Enable this setting to capture button to capture manually.
Synchronize the offline data automatically with the NCheck Bio Attendance server when Enable offline mode setting is enabled. This setting has been enabled by default.
Reset password for the control panel login in NCheck Bio Attendance Standard clients when the offline mode is enabled. Client password is empty by default.
Size of the biometric image when recording attendance. The biometric image is sending to the NCheck Bio Attendance server for user identification. Time took to record attendance can be depended on the size of the image. According to the selected size, image will be compressed without changing the aspect ratio. Default image size is Medium.
The available image sizes are
Small
The images will be compressed to 224*224.
Medium
The images will be compressed to 512*512.
Original
The original image will be uploaded.
Note
The recommended event log image size is Medium.
KIOSK mode operation (For Microsoft Windows clients)¶
Enable this to open NCheck Bio Attendance clients for Windows in the full-screen mode. This setting has been disabled by default.
This setting is used to configure the location source for the Android and IOS Lite clients need to be used when recording attendance events.
The available location options are.
Always use GPS
The location coordinate will be retrieved from the GPS facility available with the device.
Prefer GPS over predefined
If the GPS facility available, GPS coordinates will be used. Otherwise, predefined location will be used as Predefined location preference of Android and IOS Lite clients.
Always use predefined
The location coordinates will be taken from the predefined location as Predefined location preference of Android and IOS Lite clients.
If this setting is enabled, NCheck Bio Attendance Lite for Android registered for a user allows to enroll face template during attendance recording if no template has enrolled for a user. Refer Face capturing in lite client section for more details.
This setting allows to record attendance events if the user wears a hat. If the hat detection feature is enabled, attendance events will be recorded when the hat detection score from the client is greater than the Hat detection threshold . Hat detection feature available for NCheck Bio Attendance Standard clients only.
This setting is available in NCheck Bio Attendance Standard clients when the Hat detection feature setting has enabled. Administrator can set the hat detection threshold. Attendance event will be recorded if the hat detection score from the NCheck Bio Attendance Standard clients lager than hat detection threshold.
Use in-built biometric verification on personal clients¶
If this setting is enabled, attendance events can be recorded in Android and IOS Lite clients using the authentication utilities available with the device.
Available verification features are as follows for the devices.
Android
Either Finger or face authentication must be available with the Android device.
Finger ID or Touch ID features must be available with the IOS device.
To enable guard application support, this this setting must be enabled first. Otherwise, Guard application registration and other functionalities will be restricted.
The cancel button in the client feedback view allows to cancel the event after recording. If this setting is disabled, cancel button will not be visible in the clients.
This feature allows to record user attendance from NCheck Bio Attendance Lite clients simply selecting a button as mentioned in Main view for non-biometrics capture section. This setting has been disabled by default.
This allows to select users for check-in/checkout when the multi-face capturing mode (Refer Lite client section for more details about multi face mode) is enabled in the NCheck Bio Attendance Lite client devices. This setting has been enabled by default.
Liveness can be used to differentiate live faces from non-live faces to prevents buddy punching. Face liveness mode is None by default. When this is enable, user will be asked to follow set of instructions. If user follows the instruction correctly, event will be recorded.
Available options are
Passive
In this mode, the user should hold his head still for a few seconds.
Figure 330 Android Standard client in passive liveness mode¶
Active
In this mode, the user should follow the commands on the screen by moving his head or blinking eyes.
Figure 331 Windows Standard client in active liveness mode¶
Figure 332 Android Standard client in active liveness mode¶
Passive and active
Both passive and active mode above is combined for better face recognition result.
Simple
In this mode, the user should follow the commands on the screen and turn face time to time. It is simplified version of Active liveness recognition.
Figure 333 Windows Standard client in simple liveness mode¶
Figure 334 Android Standard client in simple liveness mode¶
Custom
In this mode, it is required to turn head to four directions (up, down, left, right) in a random order (follow up points are same as Active mode).
Figure 335 Windows Standard client in custom liveness mode¶
Figure 336 Android Standard client in custom liveness mode¶
None
In this mode, the face liveness check is not performed.
Refer Face capturing in Standard client section for more details about record attendances using liveness settings in NCheck Bio Attendance Standard clients.
The value which controls the requirements for client-side face liveness. The greater this value is the stricter rules are applied when deciding if the face is live. Default face liveness threshold value is 50.
Enable this setting to differentiate live faces from non-live faces. Unlike client-side face liveness, here the server will detect the liveness of the captured face.
The value which controls the requirements for server-side face liveness. The greater this value is the stricter rules are applied when deciding if the face is live. Default face liveness threshold value is 50.
Increase the value if same user identified differently time to time during identification. Note that good image quality is required for a higher recognition accuracy during face identification. Default recognition threshold value is 48.
Increase the value if higher verification accuracy is required. Note that good image quality is required for a higher accuracy during face verification. Default verification threshold value is 36.
Increase the value if the same user identified differently from time to time. By increasing the value, the system is forced to ignore low quality face images. The default face quality value is 40. Face quality will be 0, if the “Mask detection” setting is set to detect or required.
Neurotechnology Biometric algorithms can recognize faces even the person wearing a mask. In an environment where most people wear face masks (e. g.: Hospitals) this setting will easily identify employees.
To enable this feature, check the checkbox “Detect faces with mask” under Face Quality setting.
Note
By enabling this setting, face quality threshold is set to 0 and you cannot change it without disabling mask mode.
There are 3 mask detection options are available.
The following settings are available for mask detection.
Disable
Select this option to identify face without face mask.
Detect
Select this option to identify face with face mask. The detection will be indicated in the clients as follows
Table 60 Indicators for Detect mask detection option¶
Indicator of Windows Standard client
Indicator of Android Standard client
Mask detection score >= Mask detection threshold
Mask detection score < Mask detection threshold
Required
To record the event successfully, user must wear a mask. If the mask detection score is greater than the “Mask detection threshold”, attendance will be recorded successfully. The detection will be indicated in the clients as below
Table 61 Indicators for Required mask detection option¶
Decrease the value, if a user face with a face mask is not identified as mentioned in “Mask detection” settings. Make sure that you have selected the “Detect face mask” setting under the “Face quality” setting in biometric setting
Increase the value if the enrolling face image duplicates with enrolled face image of another user. By increasing this value, the system is forced to ignore low quality face images. Default value is 48.
Increase the value if the enrolling finger image duplicated with enrolled finger image of another user. By increasing the value, the system is forced to ignore low quality finger scans. Default fingerprint quality value is 40.
Increase the value if the enrolling itris image duplicates with the iris image of another user. By increasing the value, the system is forced to ignore low quality iris scans. Default fingerprint quality value is 50.
Increase the value if the same user identified differently from time to time. By increasing the value, the system is forced to ignore low quality finger scans. Default fingerprint quality value is 40.
Increase the value if the same user identified differently from time to time. By increasing the value, the system is forced to ignore low quality iris scans. Default fingerprint quality value is 50.
Dashboard refresh interval can be set in minutes to refresh the Dashboard to display recent attendance overview. The default refreshing interval is 2 minutes.
User must select appropriate font from this setting to export report successfully according the selected control panel language.
The available fonts are
Roboto (Latin)
Default font to export pdf report. Select this language to export report in any western European language.
Simsun (Chinese, Latin)
Select this font to export report in Chinese language.
Ek Mukta (Hindi, Latin
Select this font to export report in Hindi language.
